Agenda January 2025
Board Meeting

1. Approval of December Minutes (Sharon)

2. Financial report (Jeff)

a. Finance review

b. Reconcile balance

c. Invoices paid over last 30 days

d. Investment of reserve fund

e. Debt collection/liens

f. Transition of check writing authority

3. Old Business

a. Enforcement of covenant violations (Paul)

i. 328 Queen Anne Club Drive –

1. Postponement of violations hearing pending ADA submission – due January 15

2. Obtaining reimbursement of legal fees per agreement

ii. 400 Queen Anne Club Drive – Large containers removed

b. Relationship with Silver Swan Bayside, including noise monitoring and erection of event tent (Jeff/Paul)

c. Overlook project (Howard)

d. Records retention and archiving documents and emails from departing board members (Jeff/Paul)

e. Repair/replace light at neighborhood entrance (Jeff)

4. Review out of meeting votes since December board meeting - None

5. New business

a. Transition of responsibilities to new officers and board members (Paul/Jeff)

b. Update directory for the board

c. Barrier dispute at 319 and 321 Queen Anne Club Drive (Paul)

d. Raise cost of resale package (Paul)

6. Committee reports

a. Architectural (Tim)

i. Transition

ii. Applications received

iii. Variance requests

b. Creek (Jeff)

i. Progress

ii. Email from Ron Baddock regarding water depth

c. Events (Caitlin)

d. Welcome (Rob)

7. Open discussion

8. Adjournment

Agenda December 2024
Board Meeting

Closed Session (6:30-7:15)

Establishment of a quorum and call to order (Jeff)
(6 Board members)

Closed Session business

Open Session (7:15-9:00)

Old Business

• Review of Open Correspondence/Covenants Related Actions (Jeff/Paul)

• The Overlook Project (Mike)

• Debt Collection Progress (Mike and John)

Review of out of board votes since last Board meeting (Sharon)

New Business

• Records retention (Mike)

• Entryway Light Repair (Jeff)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Invoices paid over the last 30 days

• Status of Investing the HOA reserves

Committee Reports

Architectural (Jeff J)

• Review of November/December (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events

Welcome (Rob)

Open discussion

Adjournment

Agenda November 2024
Membership Meeting

Establishment of a quorum and call to order (Jeff)
(29 owners)

Approval of Minutes (Sharon)

President’s Comments (Jeff)

Review of the proposed 2025 Budget

• Budget summary (Jeff)

• 2024 Surplus (John)

Introduction of the candidates for the 2025 Board

Election of the 2025 Board and approval of the 2025 Budget

Old Business

• Review of Covenants Related Actions (Paul)

• The Overlook Project (Mike)

• Debt Collection Progress (Mike and John)

Review of out of board votes since last Board meeting (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Invoices paid over the last 30 days (John)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of October/November (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events (Cassie)

Welcome (Rob)

HOA Entryway gardens project (Carlson)

Open discussion

Adjournment

Agenda October 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)
(6 Board members)

Approval of Minutes (Sharon)

Old Business

• Review of Correspondence with Open Actions (Jeff)

  • The Chicken Property

  • The property once known as the wheelhouse

  • The Bump Out property

• 2025 Budget (Jeff/John/Mike/Paul)

• The Overlook Project (Mike)

• Debt Collection Progress (Mike and John)

Review of out of board votes since last Board meeting (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Status of surplus (John/Paul/etc.)

  • Invoices paid over the last 30 days (John)

  • Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of September/October (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events (Cassie)

• Review of Events Committee plans for October events

Welcome (Rob)

HOA Landscape Maintenance (Carlson)

• Entryway gardens “you dig, you take” day October 19

New Business

• November General Membership Meeting (Jeff)

• QAC HOA Relationship with the Silver Swan (Jeff)

Open discussion

Adjournment

Agenda September 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)
(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Status of Line items in 2024 Budget (John)

  • Invoices paid over the last 30 days (John)

  • Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of August/September (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events (Cassie)

Welcome (Rob)

HOA Landscape Maintenance (Carlson)

• Discuss schedule for revising entryway gardens

Nominations Committee start-up (Evie)

Old Business

• The Overlook Project (Mike)

• Debt Collection Progress (Mike and John)

• Review of Properties with Open Actions (Jeff)

New Business

• 2025 Budget Priorities

• 2025 Budget Proposal

• 2025 Board Election

Open discussion

Adjournment

Agenda August 2024
Membership Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Review of HOA Activities (Jeff)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Status of Line items in 2024 Budget (John)

  • Invoices paid over the last 30 days (John)

  • Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of July/August (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events (Caitlin)

Welcome (Rob)

HOA Landscape Maintenance

• Review Plans for gardens at entry

Nominations Committee start-up (Evie)

Old Business

• The Overlook Project (Mike)

• Removal of the “leaner” near the cemetery – replacement tree planting (Jeff)

• Review of HOA landscape maintenance (Jeff)

• Debt Collection (Mike and John)

New Business

• 2025 Creek Fee (Jeff)

• 2025 Budget Challenges (Jeff)

Open discussion

Adjournment

Agenda July 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

• Invoices paid over the last 30 days (John)

• Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of May Variance Requests

• Amending the AAF

Creek (Jeff)

• Status

Events (Caitlin)

Welcome (Rob)

Nominations Committee start-up (Evie)

Old Business

• The Overlook Project (Mike)

  • Note that HOA approval of funding for overlook will also include as a separate item the amendment to by-laws for staggered terms for officers and directors and the nominations process

• Removal of the “leaner” near the cemetery – replacement tree planting (Jeff)

• Review of HOA landscape maintenance (Jeff)

• Debt Collection (Mike and John)

New Business

• Letter to Silver Swan Owner (Paul)

• Discussion of Events Cmte activities/budget (Jeff)

• Creek Fee (Jeff)

Open discussion

Adjournment

Agenda June 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

• Invoices paid over the last 30 days (John)

• Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Katharine)

• Arch Cmte Chairperson

• Review of May Variance Requests

• Amending the AAF

Creek (Jeff)

• Status

Events (Caitlin)

Welcome (Rob)

Old Business

• The Overlook Project (Mike)

• Review of 2023 invoices from Winegrad, Hess, and Heimlicher (John, Board)

• Amendment to by-laws for staggered terms for officers and directors and the nominations process (Jeff)

• Repair of the entrance light (Jeff)

• Removal of the "leaner" near the cemetery (Jeff)

• Review and discussion of HOA landscape maintenance (Jeff)

• Debt Collection (Mike and John)

New Business

• Poll of Board members who want to stand for re-election

• Spinning up the Nominating Cmte (Evie)

Open discussion

Adjournment

Agenda May 2024
Membership Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Presentation by the MDTA Bay Crossing Study Team (Kerri Toney)

Officer’s Reports

Financial

• HOA Finances Review (John)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Katharine)

• Review of April Variance Requests

• Amending the AAF

Creek (Jeff)

• Status of the permit process

Events (Caitlin)

Welcome (Rob)

Old Business

• The Overlook Project (Mike)

• The Directory Project (Paul)

New Business

• Procedure for notice of requests for variance to adjacent and affected property owners (Paul)

• Amendment to by-laws for staggered terms for officers and directors and the nominations

  process (Jeff)

• Repair of the entrance light

• Removal of the “leaner” near the cemetery

• Review and discussion of HOA landscape maintenance

• Debt Collection

• Enforcement of Marina Deed

Open discussion

Adjournment

Agenda April 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)
(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports
Financial Report Review (John)

• Status of: signatories on HOA bank accounts, access to Quickbooks, etc.

• Status of Investing the HOA reserves (John/Mike)

Committee Reports
Architectural (Katharine)

• Amending the AAF

Creek (Jeff)

• Status of the permit process

Events (Caitlin)

Welcome (Rob)

Old Business

• Overlook (Mike)

• Approval of directory update form (Paul)

• Naturally Better Landscaping visit (Paul)

• Dues increase for 2025 – At least 10 percent allowed by the covenants and perhaps even greater

  after ratification by the community (Paul)

New Business

• Procedure for notice of requests for variance to adjacent and affected property owners (Paul)

• Amendment to by-laws for staggered terms for officers and directors and the nominations

  process (Jeff)

• Note to members concerning use of golf carts on the community’s roads (Jeff)

• Review and discussion of HOA landscape maintenance

• Debt Collection

• Enforcement of Marina Deed

Open discussion

Adjournment

Agenda March 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)

• (6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial Report Review (John)

• Status of: signatories on HOA bank accounts, access to Quickbooks, etc.

• Process for responding to requests for status of dues/closing packages/etc. (Jeff)

Committee Reports

Architectural (Katharine)

• Communication with 400 QACD Owners

• Status of letter concerning 326 QACD

• Feedback on timely voting

• Amending the AAF regarding new construction to ask for a plan that addresses the
  covenant restrictions

Creek (Jeff)

• Status of the permit process

Events (Caitlin)

Welcome (Rob)

Old Business

• Overlook (Mike)

• Investment of reserves (Mike)

• Proposal to create a community directory (Paul)

• Approval of directory update form (Paul)

• Naturally Better Landscaping visit (Paul)

New Business

• Guidelines for interaction with outside counsel (Paul)

• Dues increase for 2025 – At least 10 percent allowed by the covenants and perhaps even greater
  after ratification by the community (Paul)

• Procedure for notice of requests for variance to adjacent and affected property owners (Paul)

• Amendment to by-laws for staggered terms for officers and directors (Paul)

• Amendment to by-laws regarding nominating process to present choices rather than ratification

  of a single slate of candidates (Paul)

Open discussion

Adjournment

Agenda February 2024
Membership Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial Report Review (John)

Status of signatories on HOA bank accounts, access to QuickBooks, etc.

Committee Reports

Architectural (Katharine)

Communication with 400 QACD Owners

Status of letter concerning 326 QACD

Discussion over construction of the disapproved garage extension

Suggestion concerning timely voting and to amend the AAF regarding new construction to ask for a copy of complete plans.

Creek (Jeff)

Maryland Department of the Environment Letter to Creek property owners

Status of the dredging contract and the permit process

Events (Caitlin)

Welcome (Rob)

Old Business

Overlook (Mike)

New Business

• o Summary of Nominating Committee observations (Chuck)

• o Investment of reserves (Mike)

• o Proposal to create a community directory (Paul)

• o Discussion over improved communication within QAC (Paul)

Open discussion

Adjournment

Agenda January 2024
Board Meeting

Agenda December 2023
Membership Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Zoom Meeting with Lawyer (Michael Bergamini)
• Topic: Associations rights in regards to the Marina Deed

Committee Reports:

Architectural (Katherine)
Creek (Jeff
Events (Caitlin)
Welcome (Mary Ann)

Old Business
• Marina
• Overlook

New Business
• Meeting dates/time from 2024

Open Forum

Adjournment

Agenda November 2023 Annual Membership Meeting
Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)

*Minutes can be found on our website www.queenannecolony.org or can be requested by emailing HOA@queenannecolony.og

Financial Report Review (Treasurer John Paukovits)

Current Financial Review

Election for 2024 Budget & Board of Directors

2024 Proposed Budget Discussion

2024 Board of Directors- any nominations from the floor

Vote: Budget & Board of Directors

Committee Reports:

Architectural (Katharine)

Creek (Jeff)

Events (Caitlin)

Welcome (Mary Ann)

Old Business

Marina

Overlook

New Business

New Association Lawyer

Open Forum

Adjournment

Agenda October 2023 Board Meeting
Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)

Financial Report Review (Treasurer John Paukovits)

● Dues survey results

Committee Reports:

Architectural (Katharine)

● Additional guidelines (for new construction)

Creek (Bill)

Events (Caitlin)

Welcome (Mary Ann)

Old Business

● Insurance (Jake)

● Lawyer

● Marina

● Overlook

● Recap of recent complaints & letters sent

New Business

● 2024 Budget review & vote (John P)

● Membership Meeting Packet

Open Forum

Adjournment

Agenda September 2023 Board Meeting
Establishment of Quorum & Call to order (President John Lazo

Meeting with potential association lawyer (via Zoom)

Approval of Minutes (Secretary Jen Wittmer)

Financial Report Review (Treasurer John Paukovits)

Committee Reports:

Architectural (Katharine)

Creek (Bill)- see

Events (Caitlin)

Welcome (Mary Ann)

Old Business

● Insurance (Jake)

● Marina/Silver Swan

● Overlook

New Business

● 2024 Budget

Open Forum

Adjournment

Agenda August 2023
Membership Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports:

Architectural (Katherine)
• Future New Construction

Creek (Bill) - See
Events (Caitlin)
Welcome (Mary Ann)

Old Business

• Marina updates
• Nominating Committee
• Overlook updates
• Presentation on history, current obstacles & next steps

New Business

• Future Planning Survey Results
• 2024 Budget Suggestions & Discussion
• 2024 Dues

Open Forum

Adjournment

Agenda July 2023
Board Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports:

Architectural (Katherine)
• Variance request

Creek (Bill) - See
Events (Caitlin)
Welcome (Mary Ann)

Old Business

• Insurance updates (Jake)
• Marina updates
• Overlook updates (Mike)

New Business

• Nomination Committee Charter
• August Membership meeting planning
• Budget suggestions
• Special projects/Amenity imporvements

Open Forum

Adjournment

Agenda June 2023
Board Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports:

Architectural (Katherine)
Creek (Bill)
Events (Caitlin)
Welcome (Mary Ann)

Old Business

• 2023 Special Project Update: Caroline Playground (Nicole & Jen)
• Insurance updates
• Marina updates

New Business

• Resident Complaints
Lot maintenance
Storing vehicles
Dogs
Dues

Open Forum

Adjournment

Agenda May 2023
Membership Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

• Reserve Study updates
• Insurance update (Jacob)

Committee Reports:

Architectural (Katherine)
Creek (Bill)
Events (Caitlin)
Welcome (Mary Ann)
Marina (John P)

Old Business

• Recap: Completion of Electric at Caroline Park (Jason & Todd)
• Recap: Tree removal at Caroline Park
• 2023 Special Project Update
○ Caroline Park Playground (Nicole & Jen)

New Business

Open Forum

Adjournment

Agenda April 2023
Board Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

• Reserve Study updates
• Insurance update (Jacob)

Committee Reports:

Architectural (Katherine)
Creek (Bill)
Events (Caitlin)
Welcome (Mary Ann)
Marina (John P)

Old Business

• Website Updates (Gene)
• 2022 Special Project Update
○  Electricity at Caroline Park (Todd & Jason)
• 2023 Special Project Update
○ Caroline Park Playground (Nicole & Jen)

New Business

• Reserve Study Update

Open Forum

Adjournment

Agenda March 2023
Board Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports/Updates:

Architectural (Nicole)
Creek (Bill)
Events (Caitlin)
Welcome (Mary Ann)
Marina (John P)

Old Business

• Website Updates (Gene)
• Special Project Update
○  Electricity at Caroline Park (Todd & Jason)
○  Recap from tree removal (Nicole & Jen)
○  2023 Special Project Update: Caroline Park Playground (Nicole & Jen)

New Business

• Reserve Study Update

Open Forum
Adjournment

Agenda February 2023
Membership Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports/Updates:

Architectural (Nicole)
Creek (Bill)
Welcome (Mary Ann)
Events (Caitlin)
Marina (John P)

Old Business

• Website Updates (Gene)
• Special Project Update
○  Electricity at Caroline Park (Todd & Jason)

New Business

• 2023 Special Project Update & Presentation (Nicole & Jen)
○  Playground surround and flooring change
○  Caroline Park tree removal & replace proposal

Open Forum
Adjournment

Agenda January 2023
Board Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports/Updates:

Architectural (Nicole)
Creek (Bill)
Welcome (Mary Ann)
Events (Caitlin)

Old Business

• Website Updates (Gene)
• Special Project Update
○  Electricity at Caroline Park (Todd & Jason)
○  Playground Update (Jen & Nicole)
• Marina Update

New Business

● Marina Committee (John P)
● Resolutions to work on for 2023

Open Forum
Adjournment

Agenda December 2022 Board Meeting
Board Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports/Updates:

Architectural (Nicole)
Creek (Bill)
Welcome (Mary Ann)
Events (Caitlin)

Old Business

• Website Update & Feedback (Gene)
• Special Project Update
○  Electricity at Caroline Park (Todd & Jason)
○  Playground Update (2023)
• Board Resolutions
• Marina Update
○  Amendment Updates & Discussion

New Business

● Committees for 2023
● Meetings for 2023

Open Forum
Adjournment

Agenda November 2022 Board Meeting
Annual Membership Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports/Updates:

Architectural (Nicole)
Creek (Bill)
Quail Call (Steve)
Welcome (Mary Ann)
Events (Caitlin)

Old Business

• Website Update (Gene)
• Project Update
○  Electricity at Caroline Park (Todd & Jason)
• Review & Discuss Board Resolutions
• Marina Update
○  Amendment Updates & Discussion

Election for 2023 Budget & Board of Directors

• 2023 Budget Discussion
• 2023 Board of Directors - any nominations from the floor
• 2023 Vote: Budget & Board of Directors

New Business

● Volunteer Opportunities
○ Architectural Committee
○ Welcome Committee
○ Special Project - Playground

Open Forum
Adjournment

Agenda October 2022 Board Meeting

Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports/Updates:

Architectural (Nicole)
Creek (Bill)
Quail Call (Steve)
Welcome (Mary Ann)
Events (Caitlin)

Old Business

• Website Update (Gene)
• 2022 Project Updates
○  Electricity at Caroline Park (Jason & Todd)
○  Overlook Study & Repairs - Stalled until we hear back from the County
○  Flagpole repair (Hans) - Completed!
• Marina Update

New Business

● 2023 Budget

○ Go over any quotes for proposed special projects
○ Vote on special projects we would like to do in 2023 (if any) and assign budget
○ Discuss 2022 Budget & decide what should remain or change for 2023 (Board will vote on the final Budget at the October meeting-to send out to the community)

Open Forum
Adjournment